Microsoft Teams Meeting Guide

Quick instructions for using the Webex Desk Pro in Mechanicsburg huddle rooms
Mechanicsburg Huddle Rooms
Bald Eagle • Cherry Springs • French Creek • Little Buffalo
Ricketts Glen • Ridley Creek • Salt Springs • Susquehannock
1

Join from a PC with Room Audio

Preferred. Start the Teams meeting on your PC and use the room system for audio and video.

2

Join with Meeting ID

Use Join with ID on the Desk Pro and enter the Meeting ID and Passcode.

3

Use the Purple Join Button

If the room was invited, use One Button to Push (OBTP) at meeting time.

4

Wireless Screen Sharing

Press Windows + K, then select the Mechanicsburg room you are physically using.

Choose the method that matches how the meeting was created.

The next screens show the steps for each option.

Mechanicsburg Huddle Rooms • Webex Desk Pro

1. Join from a PC with Room Audio

Preferred method
Start the Teams meeting from your PC, then use the room system for audio and video.
1
1
Open Microsoft Teams or the meeting link in a browser.
2
Select the meeting from your calendar.
3
Before joining, choose Room audio in device settings.
4
Select the Mechanicsburg room you are in, then join the meeting.
NOTE: Your PC should be on the same network as the room system. Proximity-based join may use ultrasound when supported.
Teams Room Audio selection example
Preferred: PC + Room Audio

2. Join Directly from the Desk Pro

Meeting ID / Passcode or scheduled room meeting
Use the meeting details in the invitation, or the purple Join button when the room was invited.

Meeting ID + Passcode

1
Tap Join with ID.
2
Enter the Meeting ID and Passcode from the invitation.
3
Tap Join.
4
Use the room call controls after the meeting connects.
Cross-tenant meeting? The room may remain in the lobby until the organizer or another participant admits it.

One Button to Push (OBTP)

When the room is invited to the meeting, a purple Join button appears on the Desk Pro.

1
Confirm the correct room was included in the meeting invitation.
2
At meeting time, locate the purple Join button.
3
Tap Join to connect with room audio and video enabled.
In 5 minutes
Team Meeting
Join
Direct join: Meeting ID / Passcode • Scheduled: Purple Join button

3. Wireless Screen Sharing

Use Windows + K to cast your PC screen to the room display
Select the room you are physically using.
Press Windows + K
1
Confirm the Windows PC and room system are on the same Wi-Fi network.
2
Press Windows + K to open the Cast pane.
3
Select the Mechanicsburg room you're in.
4
If prompted, enter the PIN shown on the room display.
5
To share during a Teams meeting, make sure the meeting is active and select the mirrored screen as the content source.
6
When finished, press Windows + K again and disconnect.
Before you leave: Disconnect your PC and end the meeting on the touch panel so the room is ready for the next user.
Windows Cast pane example